Oral & Poster Abstract Guidelines for Congress

The WCET® and ASCN-UK 2024 Joint Congress Organising Committee would like to congratulate the accepted abstract authors!

ORAL ABSTRACT PRESENTATION GUIDELINES

Please limit your usage of your organization/company logo to the first and last slide of your PowerPoint presentation. You are welcome to include the Joint Congress Logo on your PPT. Right-click on image below and Save Image As.

Depository of Presentation for Oral Abstract Submissions: Please send us your presentation by 13 September 2024 for us to collate into the master drive, and kindly also carry your presentation on your USB drive(s). Please send your PPT file, with title and presenter name, to congressliaison@wcetn.org.
You can also submit your presentation a day before your presentation date into our speaker ready room (Etive) located at the SEC. 

Duration for Oral Abstract Submissions: Oral abstract presentation time is 10 minutes; we would advise you to prepare your presentation slides for 8 minutes. The presentation must be presented in the English language.

 

POSTER GUIDELINES
Guidelines for Paper Poster Set-Up

  • You will be provided a dedicated space on a poster board to display your material.  Do not move the location of your poster.  Posters will be displayed on panel boards of 2.5 meters high and 0.95-meter-wide; you are advised to design/print your poster an A0 size in vertical layout (90/120cm).

  • Posters should be designed, such that titles, legends, graphs and illustrations can be easily read from a distance of 1.5 meters. THE POSTER DOES NOT HAVE TO BE THAT SIZE.  It’s actually better if it’s smaller so it fits within the board space. 

  • Materials should be on thin poster paper, cardboard or fabric -- anything heavier will not stay in position. 

  • You will be provided velcro dots for attaching your poster to the board.  

  • No materials should extend beyond the perimeters of the board (above, below or on the sides).

  • Please do not write or paint on the poster boards or use double-faced tape.

  • Do not leave anything on the floor near or under the poster board once it is set up. This is a safety hazard, and any losses are not the responsibility of the Associations.

  • Follow the established schedule for set-up and teardown times. There will be directions in the poster hall. Any losses incurred by late teardown are the responsibility of the poster presenter. 

  • Posters must be in English.

  • All visuals shown must have informed consent. Speakers must declare conflict of interest before starting their presentations.

  • Projection equipment, videotape recorders, and electrical outlets will not be available in the poster session area.

On Site Schedule

  • Poster Set Up is Saturday, 28 September 2024, beginning after 14:00 (2:00pm).

  • All presenting authors are required to attend the “Meet the Poster Authors and Q&A” sessions on Sunday and Monday, based on your poster category.

  • Poster Awards will be announced during the Closing Ceremony on Tuesday, 1 October 2024, from 15:30-16:30.

  • Poster Pick Up is Tuesday, 1 October, from 17:00-18:00. Posters must be picked up by 19:00 from Hall 5.  Posters left after 19:30 on Tuesday will be discarded.

WCET & ASCN UK is not responsible for missing or discarded posters.
Preliminary Poster Session Dates and Times (subject to change)

Saturday, 28 September
14:00-17:00 - Poster Set-Up Begins

Sunday, 29 September
8:30-16:00 - Open Poster Viewing
10:45-11:15 - Meet the Poster Authors and Q&A (Wound Posters)
13:30-14:00 - Meet the Poster Authors and Q&A (Continence and Other Posters)

Monday, 30 September
8:30-16:00 - Open Poster Viewing
10:30-11:00 - Meet the Poster Authors and Q&A (Stoma Posters)

Tuesday, 1 October
9:00-13:40 - Open Poster Viewing 
15:30-16:30 - Poster Awards (Closing Ceremony – Auditorium)

Poster Awards: All submitted abstracts undergo a rigorous peer review process to determine acceptance for Congress. The top scoring posters in each category; a) wound, b) ostomy, and c) continence, and d) other, are then peer reviewed during the event to determine merit award winners for the categories of: Overall appearance (text, figures, logical order, spacing), Balance of text and graphics (pleasing to view, colour, text, images), Graphs/tables/figures (relevant, informative, clear), Poster size and shape, Authors (titles, contact details, credentials, institutions/affiliations), Title (clear, describes subject matter, concise, appropriate wording), Introduction/background (succinct, purpose, objectives, overview), Content (clear, structure, main points stated, indications for practice), Conclusion/summary (clear, relevant, informative), Originality (new technique, practice, idea, creative) and References (in text, listed, up-to-date, adequate, referencing system). Awards will be announced during the Closing Ceremony on Tuesday, 1 October 2024, from 15:30-16:30.  

Copyright Policy: All presented work must be the author’s original work, reviews of copyrighted work must be appropriately referenced, plagiarism is viewed as serious misconduct and will be dealt with appropriately, and copyright laws must not be violated. Visuals shown must have informed consent and figures/graphics/photographs need written permission from the copyright owner; this is the sole responsibility of the presenting author.

 Submission Policy: 

  • Abstracts may not be edited or updated after final submission.

  • Your abstract has not been successfully submitted until you receive a confirmation email; if you do not receive an email please contact the Congress Organiser at congressliaison@wcetn.org.

  • Your final presentation must be based on your abstract submission; this cannot be changed once submitted.

  • All authors named must have given permission to be named prior to submission; this is the sole responsibility of the presenting author.

  • The named presenting author must be the presenter.

  • All human and animal research should have been approved by the appropriate ethics committee.

Conflict of Interest: All visuals shown must have informed consent. Speakers must declare conflict of interest before starting their presentations.

Language: The congress will be presented in English. All abstracts must be submitted in English.

Publication: By submitting an abstract you are giving WCET® ASCN-UK permission to print/publish your abstract in the Congress materials and organizational publications, etc.

Registration: Please register for the Congress before 1 September 2024, to prevent your abstract from being cancelled and to ensure it is published into the WCET® - ASCN UK 2024 Joint Congress programme book (digital or print).

Cancellation or Withdrawal of Abstract: If you need to withdraw your accepted abstract, please inform the Joint Congress Organiser at congressliaison@wcetn.org as soon as possible.